Privacy Policy

1. Introduction

Asan Holdings LLC, a Texas limited liability company doing business as Astral Fellows ("Astral Fellows," "we," "us," or "our"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our applicant portal, or participate in our fellowship program.

Please read this Privacy Policy carefully. By using our Services, you consent to the practices described in this policy.

2. Information We Collect

2.1 Information You Provide

We collect information you voluntarily provide, including:

• Application Information: Name, email address, phone number, mailing address, date of birth, educational background, research interests, and any other information included in your application
• Account Information: Login credentials for the applicant portal
• Payment Information: Billing address and payment method details (processed securely through third-party payment processors)
• Communications: Content of emails, messages, and other correspondence with us
• Research Materials: Drafts, papers, and other work product created during the program

2.2 Information Collected Automatically

When you access our Services, we may automatically collect:

• Device Information: Browser type, operating system, device identifiers
• Usage Information: Pages visited, time spent on pages, links clicked
• Log Data: IP address, access times, referring URLs
• Cookies and Similar Technologies: See Section 6 below

3. How We Use Your Information

We use your information to:

• Process and evaluate your application
• Administer the fellowship program and provide mentorship
• Communicate with you about your application, enrollment, and program activities
• Process payments and financial aid
• Improve our Services and develop new features
• Send promotional communications (with your consent)
• Comply with legal obligations
• Protect against fraud and unauthorized access

4. How We Share Your Information

We may share your information with:

• Mentors and Staff: To facilitate program administration and mentorship
• Service Providers: Third parties who perform services on our behalf (e.g., payment processing, email delivery, analytics)
• Legal Compliance: When required by law or to respond to legal process
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you have given us permission to share your information

We do not sell your personal information to third parties.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Application records are typically retained for 3 years. Program participant records may be retained indefinitely for alumni relations and historical purposes.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. Cookies are small data files stored on your device.

We use:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand how visitors interact with our website
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. Note that disabling certain cookies may affect website functionality.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure servers, and access controls.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Object to or restrict processing of your information
• Data portability
• Withdraw consent where processing is based on consent

To exercise these rights, please contact us at admissions@astralfellows.org.

9. Children's Privacy

Our program accepts participants who are at least 13 years of age. For participants under 18, we require parental or guardian consent. We collect only information necessary for program participation and take additional steps to protect the privacy of minor participants.

If you believe we have collected information from a child without proper consent, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in the United States or other countries where our service providers operate. These countries may have different data protection laws than your country of residence. By using our Services, you consent to such transfers.

11. California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, and the right to opt-out of the sale of personal information (we do not sell personal information).

To exercise your California privacy rights, please contact us at admissions@astralfellows.org.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: